Holiday Market 2024 Vendor Application NWFM's 2024 Holiday Market - Vendor Application Before you begin... Please make sure you review all information as it differs from our normal market!Our Holiday Market is December 14th & 15th and runs from 10am-4pm both days. This is an OUTDOOR event and you are responsible for bringing your own table/tent/chair etc. We will be tearing down completely each night to ensure your belongings are protected. You MUST attend both days. We do not accept applications for single days. If you wish to share a table with another vendor, we cannot organize this for you. We do not rent half tables. However, if you wish to apply as part of a duo of businesses who will be sharing a table please apply separately but indicate that you are together in your application. You will be in charge of splitting costs yourselves and both businesses must have their own insurance and permitting. 2024 Market Access Program! We are excited to continue to offer an opportunity for 6 food or craft vendors to apply for our Market Access Program. The intention of this program is to provide more opportunities for vendors who face barriers to bring their products to market in the pursuit of equity and inclusion. As a community market it is important to us that our market accurately reflects our community and so we have 6 opportunities available for self-identified marginalized vendors to have their stall fees, membership fees, and insurance fees covered for this weekend market (approximately $250 value) to make the market more accessible to historically underrepresented and marginalized groups. This program does not cover any other permitting - like food safe etc. Tents, tables, and chairs may be available upon request. We are also happy to help and support with the process of acquiring any health permitting that are needed (as we know this can be a barrier to entry). Additionally, if sourcing a tent, table, and chairs is not possible for applicants - please indicate in your application so we can assist. This opportunity is for new vendors only and applications will be taken until September 30th. Required Documentation To have a spot as a vendor at our market you must provide all the correct documentation for your products. All vendors are required to hold their own insurance. For more details regarding documentation please view the Holiday Market Guidelines. Holiday Market Guidelines Cancellation policy, stall fees and policies differ slightly from our regular season's markets We ask that you please take the time to carefully read our Holiday Market Guidelines. It is imperative that you follow these rules to gain and maintain a spot at our market, including payment of stall fees, cancellation and lateness policies, and signage policies. These guidelines are enforced, so please read them. When you submit your application, you are acknowledging that you have read them. New Vendors Please note an application does not guarantee a spot - you will be sent a confirmation of your dates and instructions on prepayment. Questions? If you have any questions about your application, please contact info@newwestfarmers.ca. The stall fees for this market are $200 + gst for a single stall and $250 + gst for a food truck. Vendors who have not been with us for the regular season must also pay an additional $25 membership fee Please take the time to provide as much information and detail as possible so we are able to assess you properly. Please give yourself approximately 15 minutes to complete this form. You may save your progress at any stage and continue later. Thank you for your interest in becoming a NWFM vendor! Ready? Let's go! Step 1 of 15 0% Vendor TypeI am a...*New VendorReturning VendorVendor Type*Please indicate your primary vendor type. If you fit into two categories, please indicate the one that best matches the majority of what you sell. Definitions of vendor types can be found in our Market Guidelines.Beer/Spirits/Wine VendorEat-On-Site VendorFarm VendorMeat/Poultry/Seafood VendorPrepared Food VendorArtisan Vendor Vendor InformationVendor Name*Business or Farm NameVendor Name*What Business Name should we list you under in our Market Directory? (if it does not differ from above please write 'n/a')First Name*Last Name*What are your personal pronouns?Examples include: She/Her, He/Him, They/ThemEmail*Almost all communication is via email, including market cancellations. Please provide a email address that is checked regularly. Enter Email Confirm Email Contact Information*Has your contact information changed since you last attended a market (address, phone number, email)?YesNoPhone Number*Please provide the best phone number to reach you at.Mailing Address* Street Address City AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Province Postal Code Is your farm address the same as your mailing address?*YesNoFarm Address* Street Address City AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Province Postal Code In case of emergency what is the name of someone we can contact (other than yourself)?*Emergency Contact Relationship*Emergency Contact Phone Number* Returning VendorsPlease confirm the best phone number to reach you at.*Do you have any NEW products you would like to sell at our Holiday Market?*YesNoPlease provide a brief description of the new products you'd like to sell.* New Beer, Wine, or Spirits VendorAre you a...*BrewerySpirits DistilleryWineryPlease provide a description of ALL the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations/markets:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your products organic?*YesNoWhat percentage of your ingredients are organic?* New Eat-on-Site VendorPlease provide a description of ALL the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations/markets:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your product organic?*YesNoWhat percentage of your ingredients are organic?*Please describe your product packaging:*Vehicle Information*What size is your food cart/truck/trailer? Please include hitch and/or generator, if applicable.Please provide a photo of your vehicleAccepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Where is your generator located?* New Prepared Food VendorPlease provide a description of ALL the products you'd like to sell:*Do you intend to prepare anything (including samples) on-site, serve (hot/cold) beverages from a holding container?*Any preparations made on-site, including samples, or any beverages served or dispensed from a holding container will need a Permit To Operate via Fraser Health. However, samples can be pre-prepared off-site and dispensed without a permit.YesNoIf Yes, describe the product and how it would be prepared on site?*Do you sell your products at other markets or retail locations?*YesNoPlease list locations:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your product organic?*YesNoWhat percentage of your ingredients are organic?*Please describe your product packaging:*Do you plan to offer samples at the market?*YesNo FoodSafe CertificationDo you have FoodSafe certification?*All food preparers must have FoodSafe certification if preparing and selling food to the public. I have FoodSafe certificationI do not have FoodSafe certificationPlease provide a copy of your FoodSafe Certificate.Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, jpeg, png, bmp, gif, pdf.Have you been approved by Fraser Health to sell foods at temporary food markets?*We work very closely with our Environmental Health Officer and require that all paperwork including an Application to Sell at Temporary Food Markets be sent to us prior to approval. Your application will not be approved until we receive your current approval from Fraser Health. I have approval from Fraser Health and will attach it belowI have approval from Fraser Health and will email a copy to the Market Manager (info@newwestfarmers.ca)I do not have approval from Fraser HealthPlease provide a copy of your current Fraser Health approval or Low Risk approval from an EHO if you have oneAccepted formats: jpg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg. New Artisan VendorPlease provide a description of ALL the products you'd like to sell:*Do you make all products yourself?YesNoIf no, please elaborate:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations:*Are any of the materials in your products locally-sourced in BC?*YesNoPlease list locally-sourced materials:*Please describe your product packaging:*Do you upcycle any materials to create your product?*YesNoWhat materials do you upcycle?*Please provide a photo of your products:Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, pdf, gif, jpeg. New Farm VendorPlease provide a list of ALL the produce and/or animal products you'd like to sell:*Do you sell your produce and/or animal products at other markets or retail locations?*YesNoPlease list locations:*Farm Size*Approximate size of your farmTell us about your farm workers. Are they volunteers, family members, or seasonal employees?* Approximately what percentage of your annual farm labour is paid versus volunteer labour?*Is your farm any of the following? Certified organic BCSPCA certified (for livestock) Naturally grown without the use of pesticides Conventionally grown Organic Certification Body:*Organic Certification Number:*Organic certification*I will email proof of organic certification to the Market Manager (info@newwestfarmers.ca)I will upload proof of organic certification belowPlease attach proof of certified organic status*Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg.Please describe your production methods regarding soil fertility, weeds, pests and disease management, and water conservation.*Please list your sources for seed and, if applicable, your sources for livestock and livestock feed, including access to pasture or range.*Does your farm currently offer a CSA program or farm gate sales?*YesNoPlease provide details:*I give permission for NWFM to schedule a visit to my farm at an agreed-upon date.*YesNo New Meat / Poultry / Seafood VendorPlease provide a list of ALL the produce and/or animal products you'd like to sell:*Do you sell your produce and/or animal products at other markets or retail locations?*YesNoPlease list locations:*Farm Size*Approximate size of your farmTell us about your farm workers. Are they volunteers, family members, or seasonal employees?* Approximately what percentage of your annual farm labour is paid versus volunteer labour?*Is your farm any of the following? Certified organic BCSPCA certified (for livestock) Naturally grown without the use of pesticides Conventionally grown Organic Certification Body:*Organic Certification Number:*Organic certification*I will email proof of organic certification to the Market Manager (info@newwestfarmers.ca)I will upload proof of organic certification belowPlease attach proof of certified organic status*Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg.Please describe your production methods regarding soil fertility, weeds, pests and disease management, and water conservation.*Please list your sources for seed and, if applicable, your sources for livestock and livestock feed, including access to pasture or range.*Does your farm currently offer a CSA program or farm gate sales?*YesNoPlease provide details:*I give permission for NWFM to schedule a visit to my farm at an agreed-upon date.*YesNo Third-Party Produce and ProductsWe encourage our farmers to grow at least 80% of the produce/products they bring to the market. However, we know that during some times of the year this is not always possible. Please list any farms you collaborate with in order to bring extra produce/products to markets:*You must notify the market manager and post the name and an informational poster about any farms you collaborate with in your stall. Do you understand and agree to do so?*YesNoMarket Values Agreement*In keeping with the market’s mission and being respectful of yourself and other farmers, dumping of produce at below fair market value is not allowed. The market value of farmer's produce should reflect the farmer’s labour and knowledge as well as quality, time of season, and variety of crop grown. Failure to report produce/products brought to markets from other farms or underpricing my produce/products may result in my farm being reviewed by the board and subsequently dismissed from the market. I understand and agree to the above. What size of stall do you require?*Single 10' x 10' stall for full weekend ($200 + tax if a member vendor or $225 + tax including membership fee)Food Truck for full weekend ($250 + tax if a member vendor or $275 + tax including membership fee)Power*Power outlets are not available at the Holiday Market, but you can bring a generator. I do NOT require power I do require power and I have a QUIET gas or diesel generator Are you interested in applying for our Market Access Program?*2024 Market Access Program! We are excited to continue to offer an opportunity for 6 food or craft vendors to apply for our Market Access Program. The intention of this program is to provide more opportunities for vendors who face barriers to bring their products to market in the pursuit of equity and inclusion. As a community market it is important to us that our market accurately reflects our community and so we have 6 opportunities available for self-identified marginalized vendors to have their stall fees, membership fees, and insurance fees covered for this weekend market (approximately $250 value) to make the market more accessible to historically underrepresented and marginalized groups. This program does not cover any other permitting - like food safe etc. Tents, tables, and chairs may be available upon request. We are also happy to help and support with the process of acquiring any health permitting that are needed (as we know this can be a barrier to entry). Additionally, if sourcing a tent, table, and chairs is not possible for applicants - please indicate in your application so we can assist. This opportunity is for new vendors only and applications will be taken until September 30th. Yes No Please indicate which underrepresented or marginalized group(s) you are a part of:*The intention is that these spots are only available to underrepresented and/or marginalized persons who would otherwise not have the opportunity to join us at our Holiday Market. Please self identify to help us ensure this opportunity goes to the correct people. New Comer/Immigrant/Refugee Black, Indigenous, Person of Colour LGBTQIA2S+ Disabled Other If you selected "other" please indicate why you feel this program is for you:*Do you understand that you are still responsible for supplying your own health permits (if required) like food safe, as well as, your own set up (tent, table, and chair) if you are awarded this scholarship?* Yes Is there anything you would like us to know?Specifically, do you have any concerns about acquiring correct permits or table/chair/tent? If you need table/chair/tent, do you need us to set them up for you? We are happy to offer resources and support for all of these things. If you have other notes or concerns, please place them here. You do not need to explain why you want or need to be a part of this program. Website Facebook Page Twitter Page Instagram Page Product ImagesYou may optionally provide a photo of your products for use on our website and social media channels. Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Business/ Farm LogoIf you have a business logo, you may upload it here for display in our Vendor Directory. Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Booth Set-Up ImageIf you have a photo of your booth set-up, you may upload it here. Accepted file types: jpg, png, bmp, gif, jpeg. Insurance Status*The City of New Westminster requires that vendors hold the appropriate insurance. We understand that rules vary in different municipalities, however this requirement is non-negotiable. Vendors may not attend a market until they: • hold the appropriate, current, insurance and submit it to the Market Manager • add the City of New Westminster and New West Farmers Market Society as additional insured The full insurance requirements to forward to your insurance broker are detailed here. If you are uninsured, the BCAFM offers a vendor membership insurance group rate as a part of their vendor membership program. I have the appropriate insurance and will upload it belowI will provide insurance documents to the Market Manager by email (info@newwestfarmers.ca). I understand I cannot attend a market until the proper insurance is submitted.Proof of Insurance*Please attach proof of insurance. Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg. Important: Holiday Market Guidelines (Updated 2024)Before submitting this application, please ensure you have carefully read the Holiday Market Guidelines (link opens in a new window).1/ To confirm you have read the market guidelines please answer this skill testing question:*How much notice do we require to issue a refund for your cancellation?3 weeks1 week2 daysThat is Incorrect.*You must provide at least 3 weeks notice of cancellation to be eligible for a refund. Please confirm you understand.I understand that I need to give at least 3 weeks notice to cancel be eligible for a refund.Correct!*You're correct! You must provide at least 3 weeks notice of cancellation to be eligible for a refund. Please confirm you understand.I understand that I need to give at least 3 weeks notice to cancel be eligible for a refund.2/ To confirm you have read the market guidelines please answer this skill testing question:*This market is:IndoorsOutdoorsThat is Incorrect.*This market is outdoors, from 10 am-4 pm Please confirm you understand.I understand that this market is outdoorsCorrect!*This market is outdoors, from 10 am-4 pm Please confirm you understand.I understand that this market is outdoors3/ To confirm you have read the market guidelines please answer this skill testing question:*How heavy do your tent weights need to be (per tent leg)?I do not need tent weights5lb per tent leg (for a total of 20lbs/ tent)10lb per tent leg (for a total of 40lbs/ tent)20lb per tent leg (for a total of 80lbs/ tent)That is Incorrect.*You need to have a minimum of 20lb tent weights per tent leg for a total of 80 lbs per tent or you will be turned away from the market without a refund. Please confirm you understand.I understand that I need at least 80lbs in tent weights or I will be turned away from the market.Correct!*You need to have a minimum of 20lb tent weights per tent leg for a total of 80 lbs per tent or you will be turned away from the market without a refund. Please confirm you understand.I understand that I need at least 80lbs (per tent) in tent weights or I will be turned away from the market without a refund.New Vendor Agreement*By submitting this form Holiday Market Guidelines have been read and understood, and that they must abide by these rules and regulations to maintain their place in New West Farmers Holiday Market. The applicant also understands that to secure their spot at the Holiday Market if accepted to be a vendor their stall fees must be paid to the NWFM in advance (due upon receipt of invoice).I confirm I have read the market guidelines, understand the fee payment requirements and agree to these termsReturning Vendor Agreement*By submitting this form Holiday Market Guidelines have been read and understood, and that they must abide by these rules and regulations to maintain their place in New West Farmers Holiday Market. The applicant also understands that to secure their spot at the Holiday Market if accepted to be a vendor their stall fees must be paid to the NWFM in advance (due upon receipt of invoice).I confirm I have read the market guidelines, understand the new fee requirements and agree to these terms
