Summer Market 2019 - Vendor Application Step 1 of 19 0% Summer Market 2019 - Vendor Application Before you begin... **Returning vendors are welcome to pre-register by March 8, 2019 to maintain seniority. Applications received after March 8th, will be processed with new vendor applications.**This is your opportunity to present your farm or business for consideration to the New West Farmers' Market. Take the time to provide as much information and detail as possible so we are able to assess you properly. Are you a returning vendor? Be advised that our application and Market Guidelines have changed.Please give yourself approximately 20 minutes to complete this form. You may save your progress at any stage and continue later. Required Documentation You will be asked to attach a copy of your current insurance policy. The City of New Westminster and the New West Farmers' Market must be included as additionally insured on your policy. Please review our Insurance Guidelines.- If you are selling prepared food, you will need copies of your current Fraser Health Authority approval whether you are low or high risk and FoodSafe certificate.- If you are selling alcohol, you will need to provide a Liquor License and Serving It Right certification.- If you operate food truck or will be cooking at the market and selling eat-on-site foods, you will need to provide FoodSafe, Fraser Health documentation and approval from the New Westminster Fire Department.- If you are selling spa or beauty products, you will need to provide a Canada Health Cosmetics Number. - If you are selling pet food, treats or consumables of any sort, you will need to provide your FoodSafe. You may submit these documents at a later date, but your application will be considered incomplete until they are received. Market Guidelines *Updated 2019* We ask that you please take the time to carefully read our *New* Summer Market Guidelines. There are some very important rules in our Guidelines that you must follow in order to maintain status as an active vendor at NWFM, including payment of stall fees, cancellation and lateness policies, and signage policies. These guidelines are enforced, so please do read them. When you submit your application, you are acknowledging that you have read them. New Vendors Please note an application does not guarantee a spot - you will be sent a confirmation of your dates and instructions on prepayment. Questions? If you have any questions about your application, please contact info@newwestfarmers.ca. The Summer Market takes place at Tipperary Park beside New Westminster City Hall weekly on Thursdays from 3-7pm starting May 23rd. Thank you for your interest in becoming a NWFM vendor! Ready? Let's go! Vendor TypeI am a...*New VendorReturning VendorVendor Type*Please indicate your primary vendor type. If you fit into two categories, please indicate the one that best matches the majority of what you sell. Definitions of vendor types can be found in our Market Guidelines.Artisan VendorBeer/Spirits/Wine VendorEat-On-Site VendorFarm VendorMeat/Poultry/Seafood VendorPrepared Food Vendor Vendor InformationVendor Name*Business or Farm NameFirst Name*Last Name*Email*Almost all communication is via email, including market cancellations. Please provide a email address that is checked regularly. Enter Email Confirm Email Contact Information*Has your contact information changed since you last attended a market (address, phone number, email)?YesNoPhone Number*Please provide a number we can reach you at on market days if there is an emergency.Address* Street Address City AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Province Postal Code Is your farm address the same as your mailing address?*YesNoIs your farm address the same as your mailing address?*YesNoFarm Address* Street Address City AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Province Postal Code Emergency Contact Name*Emergency Contact Relationship*Emergency Contact Phone Number* Returning VendorsDo you have any NEW products you would like to sell at our Summer Market?*YesNoPlease provide a brief description of the new products you'd like to sell.* New Beer, Wine, or Spirits VendorAre you a...*BrewerySpirits DistilleryWineryPlease provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations/markets:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your products organic?*YesNoWhat percentage of your ingredients are organic?*Do you plan to offer samples at the market?*YesNoJury Panel*All new (includes vendors that have not attended the NWFM in the previous Summer or Winter seasons) prepared food vendors, liquor vendors and artisan crafters may be asked to attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.I agree to make myself available to attend a jury panel New Eat-on-Site VendorPlease provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations/markets:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your product organic?*YesNoWhat percentage of your ingredients are organic?*Please describe your product packaging:*Vehicle Information*What size is your food cart/truck/trailer? Please include hitch and/or generator, if applicable.Please provide a photo of your vehicleAccepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Where is your generator located?* New Prepared Food VendorPlease provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your product organic?*YesNoWhat percentage of your ingredients are organic?*Please describe your product packaging:*Do you plan to offer samples at the market?*YesNoJury Panel*All new prepared food vendors, liquor vendors and artisan crafters may be asked to attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.I agree to make myself available to attend a jury panel FoodSafe / MarketSafe CertificationDo you have FoodSafe certification?*All food preparers must have FoodSafe certification if preparing and selling food to the public. I have FoodSafe certificationI do not have FoodSafe certificationPlease provide a copy of your FoodSafe Certificate.Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, jpeg, png, bmp, gif, pdf.Have you been approved by Fraser Health to sell foods at temporary food markets?*We work very closely with our Environmental Health Officer and require that all paperwork including an Application to Sell at Temporary Food Markets be sent to us prior to approval. Your application will not be approved until we receive your current approval from Fraser Health. I have approval from Fraser Health and will attach it belowI have approval from Fraser Health and will email a copy to the Market Manager (info@newwestfarmers.ca)I do not have approval from Fraser HealthPlease provide a copy of your current Fraser Health approvalAccepted formats: jpg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg. New Artisan VendorPlease provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations:*Are any of the materials in your products locally-sourced in BC?*YesNoPlease list locally-sourced materials:*Please describe your product packaging:*Do you upcycle any materials to create your product?*YesNoWhat materials do you upcycle?*Please provide a photo of your products:Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, pdf, gif, jpeg.Jury Panel*All new prepared food vendors, liquor vendors and artisan crafters may be asked to attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.I agree to make myself available to attend a jury panel New Farm VendorPlease provide a brief list of the produce and/or animal products you'd like to sell:*Do you sell your produce and/or animal products at other markets or retail locations?*YesNoPlease list locations:*Farm Size*Approximate size of your farmTell us about your farm workers. Are they volunteers, family members, or seasonal employees?* Approximately what percentage of your annual farm labour is paid versus volunteer labour?*Is your farm any of the following? Certified organic BCSPCA certified (for livestock) Naturally grown without the use of pesticides Conventionally grown Organic Certification Body:*Organic Certification Number:*Organic certification*I will email proof of organic certification to the Market Manager (email@newwestfarmers.ca)I will upload proof of organic certification belowPlease attach proof of certified organic status*Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg.Please describe your production methods regarding soil fertility, weeds, pests and disease management, and water conservation.*Please list your sources for seed and, if applicable, your sources for livestock and livestock feed, including access to pasture or range.*Does your farm currently offer a CSA program or farm gate sales?*YesNoPlease provide details:*I give permission for NWFM to schedule a visit to my farm at an agreed-upon date.*YesNo New Meat / Poultry / Seafood VendorPlease provide a brief list of the produce and/or animal products you'd like to sell:*Do you sell your produce and/or animal products at other markets or retail locations?*YesNoPlease list locations:*Farm Size*Approximate size of your farmTell us about your farm workers. Are they volunteers, family members, or seasonal employees?* Approximately what percentage of your annual farm labour is paid versus volunteer labour?*Is your farm any of the following? Certified organic BCSPCA certified (for livestock) Naturally grown without the use of pesticides Conventionally grown Organic Certification Body:*Organic Certification Number:*Organic certification*I will email proof of organic certification to the Market Manager (info@newwestfarmers.ca)I will upload proof of organic certification belowPlease attach proof of certified organic status*Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg.Please describe your production methods regarding soil fertility, weeds, pests and disease management, and water conservation.*Please list your sources for seed and, if applicable, your sources for livestock and livestock feed, including access to pasture or range.*Does your farm currently offer a CSA program or farm gate sales?*YesNoPlease provide details:*I give permission for NWFM to schedule a visit to my farm at an agreed-upon date.*YesNo Third-Party Produce and ProductsWe encourage our farmers to grow at least 80% of the produce/products they bring to the market. However, we know that during some times of the year this is not always possible. Please list any farms you collaborate with in order to bring extra produce/products to markets:*Are you willing to post information in your stall about the farms these products come from?*YesNoMarket Values Agreement*In keeping with the market’s mission and being respectful of yourself and other farmers, dumping of produce at below fair market value is strongly discouraged. The market value of farmer's produce should reflect the farmer’s labour and knowledge as well as quality, time of season, and variety of crop grown. Failure to report produce/products brought to markets from other farms or underpricing my produce/products may result in my farm being reviewed by the board and subsequently dismissed from the market. I understand and agree to the above. What size of stall do you require?*Single 10' x 10' stall ($40 + tax per market if paid in advance or $60 + tax if paid at the market)Double 10' x 20' stall ($70 + tax per market if paid in advance or $90 + tax if paid at the market)Food Truck ($50 + tax per market if paid in advance or $70 + tax if paid at the market)Note: If your food truck or trailer fits a 10'x10' spot the cost is for a single stall. Power*Power is not guaranteed to be available at the summer market. If you require power, we will attempt to accommodate your request with our limited power resources. I do NOT require power I do require power and do NOT have a gas or diesel generator I do require power and I DO run a gas or diesel generator Market Dates - Summer 2019*We will be holding 20 markets this summer season. Please check off all dates you are available to attend. Please note: New this season, if you cancel more than 4 of your dates after being invoiced for them, you will only receive a 50 % refund for your 5th cancellation onward and will lose your seniority for next year. All dates May 23 May 30 June 6 June 13 June 20 June 27 July 4 July 11 July 18 July 25 August 1 August 8 August 15 August 22 August 29 September 5 September 12 September 19 September 26 October 3 Extra Week*We have had requests to lengthen our summer season. Would you be interested in the summer season running an extra week and ending on October 10th?Yes! And I would like to book it.No How did you hear about New West Farmers Market?*GoogleOther VendorMarket ShopperNWFM RepresentativeThe RecordEdible VancouverFacebookTwitterInstagramBCAFMPocket Markets*We occasionally host smaller "pocket markets" around New Westminster. Are you interested in attending or receiving more information? Details would be provided as such markets come up. YesNoWorkshops*We will be continuing our workshop series throughout the year. Please let us know if you would like to lead a workshop. YesNoWhat would you teach in your workshop? Please give an example.* Would you like information or updated information about your business/farm to be included in our website vendor directory?*YesNoPlease provide a brief description of your business for our directory or any updates you would like made to your existing entry.Website Facebook Page Twitter Page Instagram Page Product ImagesYou may optionally provide a photo of your products for use on our website and social media channels. Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Business/ Farm LogoIf you have a business logo, you may upload it here for display in our Vendor Directory. Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Booth Set-Up ImageIf you have a photo of your booth set-up, you may upload it here. Accepted file types: jpg, png, bmp, gif, jpeg. Insurance Status*The City of New Westminster requires that vendors hold the appropriate insurance. We understand that rules vary in different municipalities, however this requirement is non-negotiable. Vendors may not attend a market until they: • hold the appropriate, current, insurance and submit it to the Market Manager • add the City of New Westminster and New West Farmers Market Society as additional insured The full insurance requirements to forward to your insurance broker are detailed here. If you are uninsured, the BCAFM offers a vendor membership insurance group rate starting at $160/year. I have the appropriate insurance and will upload it belowI will provide insurance documents to the Market Manager by email. I understand I cannot attend a market until the proper insurance is submitted.Proof of Insurance*Please attach proof of insurance. Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg. Annual Membership Fee and Summer Market Application FeeThe annual vendor membership fee is $25.00 and the application fee for the summer market is $25. You may pay your fees via etransfer to info@newwestfarmers.ca (password: NWFM2019) or by cheque made out to New West Farmers Market Society. Your application is not considered complete until your $25 application fee has been received.Payment Method*By ChequeVia eTransferPay by chequePlease mail a cheque for $50.00 made out to New West Farmers Market Society to: New West Farmers Market #304-720 6th Street New Westminster, BC V3L 3C5Pay by eTransferPlease send an eTransfer to info@newwestfarmers.ca for $50 with the password: NWFM2019. Important: Market Guidelines 2019Before submitting this application, please ensure you have carefully read the Summer 2019 Market Guidelines (link opens in a new window).Skill Testing Question 1*To confirm you have read the (newly updated) Summer 2019 Market Guidelines, please choose the correct answer from below:It doesn't matter if I choose to pay my stall fees on-site or in advance, the price is the same.If I choose to prepay with post dated cheques I get a 50% discount.If I pay on-site, there is a $20 surcharge added to my stall fee.Skill Testing Question 2*To confirm you have read the (newly updated) Summer 2019 Market Guidelines, please choose the correct answer from below:If I cancel a market date, I just need to call to let the Market Manager know.If I cancel a market date, I just need to call, text or email 24 hours in advance of the market.If I cancel a market date, I just need to email 72 hours in advance of the market.If I cancel a market date, I just need to email, call or text 72 hours in advance of the market.New Vendor Agreement*By submitting this form, the applicant agrees that the Summer 2019 Market Guidelines have been read and understood, including the section regarding cancellation timelines, as well as the section regarding stall fees (updated 2019) and understands that for their application to be considered complete they must supply a $25 application fee and if accepted to be a New West Farmers Market vendor that the $25 annual membership fee and payment for their first market date must be forwarded to the NWFM in order to guarantee and secure their spot.This payment for must be received at least two weeks in advance of the applicant's first market date.I confirm I have read the market guidelines, understand the fee payment requirements and agree to these termsReturning Vendor Agreement*By submitting this form, the applicant agrees that the Summer 2019 Market Guidelines have been read and understood, including the section regarding cancellation timelines, as well as the section regarding stall fees (updated 2019) and understands that for their application to be considered complete they must supply a $25 application fee and if accepted to be a New West Farmers Market vendor that the payment for their first market date must be forwarded to the NWFM in order to guarantee and secure their spot.This payment for must be received at least two weeks in advance of the applicant's first market date.I confirm I have read the market guidelines, understand the new fee requirements and agree to these terms
