New West Farmers Market

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You are here: Home / Vendor Application 2023

2023 Vendor Application

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  • 2023 Vendor Application


    Before you begin...

    Filling out this form does not guarantee your dates. Your application will be reviewed and you will be contacted via email with your date approval, invoice, and request for further documents as needed (please provide as many documents as possible with your application to help speed up our process!) We have a very small team, and getting through the volume of applications we receive can take some time. You will hear back whether you are accepted or not. If you have any concerns, please email us at info@newwestfarmers.ca

    New This Year

    For our 2023 season we are unable to return to our 'L' shaped market in the city hall parking lot. We will still be using the Tipperary Park parking lot off 4th St. Unfortunately, this results in us only being able to schedule about half the number of vendors compared to the past two years. Returning vendors may not be scheduled for as many dates as previous years to ensure vendor equity and to provide our customers a variety of products. New vendors, please be aware that space will be very limited. We are still in the process of working to find alternative solutions to be able to have as many vendors as possible. These additional vendor stalls may be seen as "less desirable" spots, such as being on grass or on a steeper incline. We will offer these spots at a discounted rate of $40.00 plus tax. We appreciate your understanding as we adjust to this new layout.

    Stall Fees:

    ~10’ X 10’ - $50 per market +taxes

    ~10’ X 20’ - $89 per market +taxes

    ~ Food Truck - $63 + tax per market

    Please give yourself approximately 10 minutes to complete this form. Please provide as much detail as possible, and include any relevant forms or pieces of information. You may save your progress at any stage and continue later.

    Required Documentation

    You will be asked to attach a copy of your current insurance policy. The City of New Westminster and the New West Farmers' Market must be included as additionally insured on your policy. Please review our Insurance Guidelines.

    Any vendors selling food must be well versed in and compliant with the BCCDC's Guidelines for Sales at Temporary Food Markets and must provide documentation of approval from Fraser Health (or equivalent) whether your product is low or high risk.

    Alcohol vendors must provide Market Authorization from the LCRB, and Serving it Right.

    If you are operating a food truck or cooking onsite, you must have documentation and approval from the New Westminster Fire Department.

    If you are selling spa or beauty products, you will need to provide a Canada Health Cosmetics Number.

    If you are selling pet food, treats or consumables of any sort, you will need to provide your FoodSafe.

    You may submit these documents at a later date, but your application will be considered incomplete until they are received and the process for approval will be much quicker if you submit them with your application

    Market Guidelines

    We ask that you please take the time to carefully read our Market Vendor Guidelines. There are some very important rules in our Guidelines that you must follow in order to maintain status as an active vendor at NWFM, including payment of stall fees, cancellation and lateness policies, and signage policies. These guidelines are updated every season as needed, and are enforced, so please read them. When you submit your application, you are acknowledging that you have read and agree to the guidelines.

    Questions?

    If you have any questions about your application, please contact info@newwestfarmers.ca. The New West Farmers Market takes place at Tipperary Park beside New Westminster City Hall weekly on Thursdays from 3-7pm starting March 30, 2023 and ending November 2, 2023.

    Thank you for your interest in becoming a NWFM vendor!

    Ready?

    Let's go!

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  • Vendor Type

  • Please indicate your primary vendor type. If you fit into two categories, please indicate the one that best matches the majority of what you sell. Definitions of vendor types can be found in our Market Guidelines.

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  • Vendor Information

  • Legal Business or Farm Name
  • Business or Farm Name that you display at market/that you wish us to promote you by.
  • If we have to supply you a refund cheque or something of that nature, who should the cheque be made out to? (ie. An individual or the business? Please write out name)
  • (She/Her, He/Him, They/Them)
  • Almost all communication is via email, including market cancellations. Please provide an email address that is checked regularly.
  • E-transfers will be used for distributing refunds, and reimbursements for Market Money, Nutrition Coupons, etc. Please ensure you are set up for automatic deposit to streamline this process.
  • Please provide a phone number we can reach you at.
  • This must be someone (not yourself) that we can reach via phone in case of emergency.
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  • Returning Vendors

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  • New Beer, Wine, or Spirits Vendor

  • All new (includes vendors that have not attended the NWFM in the previous Summer or Winter seasons) prepared food vendors, liquor vendors and artisan crafters may be asked to attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.
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  • New Eat-on-Site Vendor

  • What length is your food cart/truck/trailer? Please include hitch and/or generator, if applicable.
  • Accepted formats: jpg, jpeg, png, bmp, gif
    Accepted file types: jpg, png, bmp, gif, jpeg.
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  • New Prepared Food Vendor

  • All new prepared food vendors, liquor vendors and artisan crafters may be asked to attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.
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  • FoodSafe / MarketSafe Certification

  • All food preparers must have FoodSafe certification if preparing and selling food to the public, this includes pet products.
  • Accepted formats: jpg, jpeg, png, bmp, gif, pdf
    Accepted file types: jpg, jpeg, png, bmp, gif, pdf.
  • We work very closely with our Environmental Health Officer and require that all paperwork including an Application to Sell at Temporary Food Markets be sent to us prior to approval. Your application will not be approved until we receive your current approval from Fraser Health.
  • Accepted formats: jpg, png, bmp, gif, pdf
    Accepted file types: jpg, png, bmp, gif, pdf, jpeg.
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  • New Artisan or Pet Product Vendor

  • Accepted formats: jpg, jpeg, png, bmp, gif
    Accepted file types: jpg, png, pdf, gif, jpeg.
  • All new prepared food vendors, liquor vendors and artisan crafters may be asked to attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.
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  • New Farm Vendor

  • Approximate size of your farm
  • Accepted formats: jpg, jpeg, png, bmp, gif, pdf
    Accepted file types: jpg, png, bmp, gif, pdf, jpeg.
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  • New Meat / Poultry / Seafood Vendor

  • Approximate size of your farm
  • Accepted formats: jpg, jpeg, png, bmp, gif, pdf
    Accepted file types: jpg, png, bmp, gif, pdf, jpeg.
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  • Third-Party Produce and Products

    We encourage our farmers to grow at least 80% of the produce/products they bring to the market. However, we know that during some times of the year this is not always possible.
  • In keeping with the market’s mission and being respectful of yourself and other farmers, dumping of produce at below fair market value is strongly discouraged.

    The market value of farmer's produce should reflect the farmer’s labour and knowledge as well as quality, time of season, and variety of crop grown.

    Failure to report produce/products brought to markets from other farms or underpricing my produce/products may result in my farm being reviewed by the board and subsequently dismissed from the market at any point during the season.

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    Please Note: If you are a vendor who sells their product from a truck or trailer, or for some other reason are larger than a 10x10 stall you will be charged for a double stall. Food trucks are exempt and have their own rate. Have questions? Please email us at info@newwestfarmers.ca.
    Selecting yes doesn't mean you will be assigned one of these stalls every week. We will work to rotate vendors as much as possible. These stalls may include being on grass or on a steeper incline.
  • Please Note: Power is NOT available to vendors at our market. If you require power, you must supply your own QUIET gas or diesel generator and be able to operate it safely. The fire department does regular walk throughs of the market and you will be expected to be operating a generator responsibly.
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  • We will be holding 32 markets this season, running March 30th to November 2nd. Please check off all dates you are interested in attending.

    Please note: The sun sets during the market for our last 5 markets of the season (October 5, October 12, October 19, October 26, and November 2). We have portable lighting and it becomes a very fun night market feel, but vendors must supply additional battery operated lighting for inside their own tent to make sure their products are well lit!

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  • We may run some workshops online this year. We offer a $100 honorarium plus cover the cost of supplies to vendors who host a 1-2 hour workshop. If this is something that might interest you, let us know!
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  • You may optionally provide a photo of your products for use on our website and social media channels.

    Accepted formats: jpg, jpeg, png, bmp, gif
    Accepted file types: jpg, png, bmp, gif, jpeg.
  • If you have a business logo, please upload it here. We may use this on our website or on social media.

    Accepted formats: jpg, jpeg, png, bmp, gif
    Accepted file types: jpg, png, bmp, gif, jpeg.
  • If you have a photo of your booth set-up, you may upload it here.
    Accepted file types: jpg, png, bmp, gif, jpeg.
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  • The City of New Westminster requires that vendors hold the appropriate insurance. We understand that rules vary in different municipalities, however this requirement is non-negotiable. Vendors may not attend a market until they:

    1. • hold the appropriate, current, insurance and submit it to the Market Manager
    2. • add the City of New Westminster and New West Farmers Market Society as additional insured

    The full insurance requirements to forward to your insurance broker are detailed here. If you are uninsured, the BCAFM offers a vendor membership program that includes a group insurance rate.

  • Please attach proof of insurance.

    Accepted formats: jpg, jpeg, png, bmp, gif, pdf
    Drop files here or
    Accepted file types: jpg, png, bmp, gif, pdf, jpeg.
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  • Annual Application and Membership Fees

    There is a $25.00 application fee for all applicants. Accepted vendors will owe an additional $25.00 for your annual membership fee. You may pay your fees via e-transfer to info@newwestfarmers.ca or by cheque made out to New West Farmers Market Society. (E-transfers are preferred) Please pay your $25.00 application fee upon submission of this form. Failure to do so will deem your application incomplete.
  • Pay by cheque

    Please mail a cheque for $25.00 made out to New West Farmers Market Society to:

    New West Farmers Market
    #304-720 6th Street
    New Westminster, BC
    V3L 3C5
  • Pay by eTransfer

    Please send a $25 application fee to info@newwestfarmers.ca.
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  • Important: Market Guidelines 2023

    Before submitting this application, please ensure you have carefully read the 2023 Market Guidelines (these guidelines are updated annually so please make sure you have reviewed even if you're a returning vendor).

  • Which additional entities need to be listed on your insurance?
  • All vendor insurance must include the City of New Westminster AND the New West Farmers Market as additionally insured on their policy. Please confirm you understand.
  • All vendor insurance must include the City of New Westminster AND the New West Farmers Market as additionally insured on their policy. Please confirm you understand.
  • When can you start selling?
  • For pedestrian safety we do not allow vendors to sell to customers before we are open at 3pm. If a customer tries to purchase your product before 3pm, please turn them away and tell them to come back at 3pm. Having customers loitering in the parking lot is a liability to the market and the City of New West. Failure to comply with this rule can lead to your dates being cancelled.

    Please confirm you understand.

  • For pedestrian safety we do not allow vendors to sell to customers before we are open at 3pm. If a customer tries to purchase your product before 3pm, please turn them away and tell them to come back at 3pm. Having customers loitering in the parking lot is a liability to the market and the City of New West. Failure to comply with this rule can lead to your dates being cancelled.

    Please confirm you understand.

  • By submitting this form, the applicant agrees that the 2023 Market Guidelines have been read and that they understand that noncompliance can lead to a loss of dates or immediate market removal.

    The applicant also understands that they must have proper insurance, all applicable paperwork, and have paid their application and membership fees ($50 total) to come to market.

  • By submitting this form, the applicant agrees that the 2023 Market Guidelines have been read and that they understand that noncompliance can lead to a loss of dates or immediate market removal. They also understand that noncompliance from previous seasons can impact being approved for dates this season (2023).

    The applicant also acknowledges the increase in stall fees from 2022.

    The applicant also understands that they must have proper insurance, all applicable paperwork, and have paid their application and membership fees ($50 total) to come to market.

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