2024 Vendor Application Step 1 of 19 0% 2024 Vendor Application Before you begin... We are only accepting Prepared Food Vendors at this time. Filling out this form does not guarantee your dates. Your application will be reviewed and you will be contacted via email with your date approval, invoice, and request for further documents as needed (please provide as many documents as possible with your application to help speed up our process!) We have a very small team, and getting through the volume of applications we receive can take some time. You will hear back whether you are accepted or not. If you have any concerns, please email us at info@newwestfarmers.ca Stall Fees:~10’ X 10’ - $50 per market +taxes ~10’ X 20’ - $89 per market +taxes~ Food Truck - $63 + tax per marketPlease give yourself approximately 10 minutes to complete this form. Please provide as much detail as possible, and include any relevant forms or pieces of information. You may save your progress at any stage and continue later. Required Documentation You will be asked to attach a copy of your current insurance policy. The City of New Westminster and the New West Farmers' Market must be included as additionally insured on your policy. Please review our Insurance Guidelines.Any vendors selling food must be well versed in and compliant with the BCCDC's Guidelines for Sales at Temporary Food Markets and must provide documentation of approval from Fraser Health (or equivalent) whether your product is low or high risk.Alcohol vendors must provide Market Authorization from the LCRB, and Serving it Right.If you are operating a food truck or cooking onsite, you must have documentation and approval from the New Westminster Fire Department.If you are selling spa or beauty products, you will need to provide a Canada Health Cosmetics Number.If you are selling pet food, treats or consumables of any sort, you will need to provide your FoodSafe. You may submit these documents at a later date, but your application will be considered incomplete until they are received and the process for approval will be much quicker if you submit them with your application Market Guidelines We ask that you please take the time to carefully read our Market Vendor Guidelines. There are some very important rules in our Guidelines that you must follow in order to maintain status as an active vendor at NWFM, including payment of stall fees, cancellation and lateness policies, and signage policies. These guidelines are updated every season as needed, and are enforced, so please read them. When you submit your application, you are acknowledging that you have read and agree to the guidelines. Questions? If you have any questions about your application, please contact info@newwestfarmers.ca. The New West Farmers Market takes place at Tipperary Park beside New Westminster City Hall weekly on Thursdays from 3-7pm starting March 28, 2024 and ending November 7, 2024. Thank you for your interest in becoming a NWFM vendor! Ready? Let's go! Vendor TypeI am a...*New VendorReturning VendorVendor Type*Please indicate your primary vendor type. If you fit into two categories, please indicate the one that best matches the majority of what you sell. Definitions of vendor types can be found in our Market Guidelines.Artisan or Pet Product VendorBeer/Spirits/Wine VendorEat-On-Site VendorFarm VendorMeat/Poultry/Seafood VendorPrepared Food Vendor Vendor InformationLegal Vendor Name*Legal Business or Farm NameVendor Name*Business or Farm Name that you display at market/that you wish us to promote you by.Cheques Should Be Made Out To:*If we have to supply you a refund cheque or something of that nature, who should the cheque be made out to? (ie. An individual or the business? Please write out name)First Name*Last Name*Please Provide Your Pronouns:(She/Her, He/Him, They/Them)Email*Almost all communication is via email, including market cancellations. Please provide an email address that is checked regularly. Enter Email Confirm Email Email for E-transfers*E-transfers will be used for distributing refunds, and reimbursements for Market Money, Nutrition Coupons, etc. Please ensure you are set up for automatic deposit to streamline this process. Enter Email Confirm Email Phone Number*Please provide a phone number we can reach you at.Mailing Address* Street Address City AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Province Postal Code Is your farm address the same as your mailing address?*YesNoFarm Address* Street Address City AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Province Postal Code Emergency Contact Name*This must be someone (not yourself) that we can reach via phone in case of emergency.Emergency Contact Relationship*Emergency Contact Phone Number*Do you belong to any equity-denied groups? (Select all that apply)This question is voluntary. In our ongoing pursuit of fostering equity and embracing the principles of decolonization within our organization, we aim to enhance equity by understanding vendor demographics, enabling us to address any existing disparities in representation, opportunities, or experiences among different groups. This data will also empower us to provide targeted support and resources to meet the specific needs of various marginalized groups. New-Comer/Immigrant/Refugee Person of Colour Indigenous 2SLGBTQIA+ Disabled/Person with visible or invisible Disability Other If you selected "Other", kindly provide further details in this space. Returning VendorsPlease list all the general types of products that you would like to sell this year.*Example: Fruits, vegetables, pretzels, kombucha, coffee, etc. Doesn't have to be specific.Are there any new products you want to sell this year?*YesNoIf yes, please give a brief description of the products below: Beer, Wine, or Spirits VendorAre you a...*BrewerySpirits DistilleryWineryPlease provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations/markets:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your products organic?*YesNoWhat percentage of your ingredients are organic?*Do you plan to offer samples at the market?*YesNoJury Panel*All new (includes vendors that have not attended the NWFM in the previous Summer or Winter seasons) prepared food vendors, liquor vendors and artisan crafters may be asked to attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.I agree to make myself available to attend a jury panel Eat-on-Site VendorPlease provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations/markets:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your product organic?*YesNoWhat percentage of your ingredients are organic?*Please describe your product packaging:*Vehicle Information*What length is your food cart/truck/trailer? Please include hitch and/or generator, if applicable.Which side is your service window on?*DriverPassengerPlease provide a photo of your vehicleAccepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Where is your generator located?* Prepared Food VendorPlease provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations:*Are any of the ingredients in your products locally-sourced in BC?*YesNoPlease list locally-sourced ingredients:*Do you collaborate with any other vendors or farmers to source ingredients for your products?*YesNoPlease list vendors or farmers:*Are any of the ingredients in your product organic?*YesNoWhat percentage of your ingredients are organic?*Please describe your product packaging:*Do you plan to offer samples at the market?*YesNoJury Panel*All new prepared food vendors, liquor vendors and artisan crafters may be asked to attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.I agree to make myself available to attend a jury panel FoodSafe / MarketSafe CertificationDo you have FoodSafe certification?*All food preparers must have FoodSafe certification if preparing and selling food to the public, this includes pet products. I have FoodSafe certificationI do not have FoodSafe certificationPlease provide a copy of your FoodSafe Certificate.Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, jpeg, png, bmp, gif, pdf.Health PermitHave you been approved by Fraser Health to sell foods at temporary food markets?*We work very closely with our Environmental Health Officer and require that all paperwork including an Application to Sell at Temporary Food Markets be sent to us prior to approval. Your application will not be approved until we receive your current approval from Fraser Health. I have approval from Fraser Health and will attach it belowI have approval from Fraser Health and will email a copy to the Market Manager (info@newwestfarmers.ca)I do not have approval from Fraser HealthPlease provide a copy of your current Fraser Health approvalAccepted formats: jpg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg. Artisan or Pet Product VendorPlease provide a brief description of the products you'd like to sell:*Do you sell your products at other markets or retail locations?*YesNoPlease list locations:*Are any of the materials in your products locally-sourced in BC?*YesNoPlease list locally-sourced materials:*Please describe your product packaging:*Do you upcycle any materials to create your product?*YesNoWhat materials do you upcycle?*Please provide a photo of your products:Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, pdf, gif, jpeg.Jury Panel*All new prepared food vendors, liquor vendors and artisan crafters may be asked to attend a closed jury panel or book an appointment to meet with the Market Manager. You will be asked to bring in samples of your products and product packaging. Our judges will evaluate your product and score them. You will be asked to return to pick up your products and you will be informed if product is a good fit for the market.I agree to make myself available to attend a jury panel Farm VendorPlease provide a brief list of the produce and/or animal products you'd like to sell:*Do you sell your produce and/or animal products at other markets or retail locations?*YesNoPlease list locations:*Farm Size*Approximate size of your farmTell us about your farm workers. Are they volunteers, family members, or seasonal employees?* Who will be joining us at the market (to the best of your knowledge)?* Farm owner or family of farm owner Employee Volunteer Will the person who comes to market have had personal experience of working on your farm?* yes no Is your farm any of the following? Certified organic BCSPCA certified (for livestock) Naturally grown without the use of pesticides Conventionally grown Organic Certification Body:*Organic Certification Number:*Organic certification*I will email proof of organic certification to the Market Manager (info@newwestfarmers.ca)I will upload proof of organic certification belowPlease attach proof of certified organic status*Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg.Please describe your production methods regarding soil fertility, weeds, pests and disease management, and water conservation.*Please list your sources for seed and, if applicable, your sources for livestock and livestock feed, including access to pasture or range.*Does your farm currently offer a CSA program or farm gate sales?*YesNoPlease provide details:*I give permission for NWFM to schedule a visit to my farm at an agreed-upon date.*YesNo Meat / Poultry / Seafood VendorPlease provide a brief list of the produce and/or animal products you'd like to sell:*Do you sell your produce and/or animal products at other markets or retail locations?*YesNoPlease list locations:*Farm Size*Approximate size of your farmTell us about your farm workers. Are they volunteers, family members, or seasonal employees?* Approximately what percentage of your annual farm labour is paid versus volunteer labour?*Is your farm any of the following? Certified organic BCSPCA certified (for livestock) Naturally grown without the use of pesticides Conventionally grown Organic Certification Body:*Organic Certification Number:*Organic certification*I will email proof of organic certification to the Market Manager (info@newwestfarmers.ca)I will upload proof of organic certification belowPlease attach proof of certified organic status*Accepted formats: jpg, jpeg, png, bmp, gif, pdfAccepted file types: jpg, png, bmp, gif, pdf, jpeg.Please list your sources for livestock and livestock feed, and briefly outline your animal care methods including details about access to pasture or range.*If applicable, please describe your production methods regarding soil fertility, weeds, pests and disease management, and water conservation.*Does your farm currently offer a CSA program or farm gate sales?*YesNoPlease provide details:*I give permission for NWFM to schedule a visit to my farm at an agreed-upon date.*YesNo Third-Party Produce and ProductsWe encourage our farmers to grow at least 80% of the produce/products they bring to the market. However, we know that during some times of the year this is not always possible. Please list any farms you collaborate with in order to bring extra produce/products to markets:*You must request permission from us before you bring any products not from your farm to market. Can you confirm you will do this?*YesNoCan you agree to post information about the farm in your stall and clearly mark what products are not from your farm?*YesNoMarket Values Agreement*In keeping with the market’s mission and being respectful of yourself and other farmers, dumping of produce at below fair market value is strongly discouraged. The market value of farmer's produce should reflect the farmer’s labour and knowledge as well as quality, time of season, and variety of crop grown. Failure to report produce/products brought to markets from other farms or underpricing my produce/products may result in my farm being reviewed by the board and subsequently dismissed from the market at any point during the season. I understand and agree to the above. What size of stall do you require?*Single 10' x 10' stall ($50 + tax per market if paid in advance or $70 + tax if paid at (or after) the market)Double 10' x 20' stall ($89 + tax per market if paid in advance or $109 + tax if paid at (or after) the market)Food Truck ($63 + tax per market if paid in advance or $83 + tax if paid at (or after) the market)Please Note: If you are a vendor who sells their product from a truck or trailer, or for some other reason are larger than a 10x10 stall you will be charged for a double stall. Food trucks are exempt and have their own rate. Have questions? Please email us at info@newwestfarmers.ca.Power*Please Note: Power is NOT available to vendors at our market. If you require power, you must supply your own QUIET gas or diesel generator and be able to operate it safely. The fire department does regular walk throughs of the market and you will be expected to be operating a generator responsibly. I do NOT require power I do require power and I DO run a gas or diesel generator or I WILL be purchasing one soon to use at market. 2024 Market Dates*We will be holding 33 markets this season, running March 28th to November 7th. Please check off all dates you are interested in attending. If you have no preference for dates, please select "No preference" and answer the following question regarding how many dates you would like. Please note: The sun sets during the market for our last 5-6 markets of the season (October 3rd to November 7th). We have portable lighting and it becomes a very fun night market feel, but vendors must supply additional battery operated lighting for inside their own tent to make sure their products are well lit! All dates No preference March 28 April 4 April 11 April 18 April 25 May 2 May 9 May 16 May 23 May 30 June 6 June 13 June 20 June 27 July 4 July 11 July 18 July 25 August 1 August 8 August 15 August 22 August 29 September 5 September 12 September 19 September 26 October 3 October 10 October 17 October 24 October 31 November 7 Roughly how many dates would you like?* How did you hear about New West Farmers Market?*GoogleOther VendorMarket CustomerNWFM RepresentativeFacebookTwitterInstagramBCAFMWorkshops*We may run some workshops online this year. We offer a $100 honorarium plus cover the cost of supplies to vendors who host a 1-2 hour workshop. If this is something that might interest you, let us know!YesNoWhat would you teach in your workshop? Please give an example.* Please provide a brief description of your business! This will be used to help us promote you.Website Facebook Page Instagram Page Product ImagesYou may optionally provide a photo of your products for use on our website and social media channels. Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Business/ Farm LogoIf you have a business logo, please upload it here. We may use this on our website or on social media. Accepted formats: jpg, jpeg, png, bmp, gifAccepted file types: jpg, png, bmp, gif, jpeg.Booth Set-Up ImageIf you have a photo of your booth set-up, you may upload it here. Accepted file types: jpg, png, bmp, gif, jpeg. Insurance Status*The City of New Westminster requires that vendors hold the appropriate insurance. We understand that rules vary in different municipalities, however this requirement is non-negotiable. Vendors may not attend a market until they: • hold the appropriate, current, insurance and submit it to the Market Manager • add the City of New Westminster and New West Farmers Market Society as additional insured The full insurance requirements to forward to your insurance broker are detailed here. If you are uninsured, the BCAFM offers a vendor membership program that includes a group insurance rate. I have the appropriate insurance and will upload it belowI will provide insurance documents to the Market Manager by email. I understand I cannot attend a market until the proper insurance is submitted.Proof of Insurance*Please attach proof of insurance. Accepted formats: jpg, jpeg, png, bmp, gif, pdf Drop files here or Accepted file types: jpg, png, bmp, gif, pdf, jpeg. Annual Application and Membership FeesThere is a $25.00 application fee for all applicants. Accepted vendors will owe an additional $25.00 for your annual membership fee. You may pay your fees via e-transfer to info@newwestfarmers.ca or by cheque made out to New West Farmers Market Society. (E-transfers are preferred) Please pay your $25.00 application fee upon submission of this form. Failure to do so will deem your application incomplete. Payment Method*By ChequeVia eTransferPay by chequePlease mail a cheque for $25.00 made out to New West Farmers Market Society to: New West Farmers Market #304-720 6th Street New Westminster, BC V3L 3C5Pay by eTransferPlease send a $25 application fee to info@newwestfarmers.ca. Important: Market Guidelines 2024Before submitting this application, please ensure you have carefully read the 2024 Market Guidelines (these guidelines are updated annually so please make sure you have reviewed even if you're a returning vendor).1/5 To confirm you have read the market guidelines please answer this skill testing question:*Which additional entities need to be listed on your insurance?City of New WestminsterNew West Farmers MarketFraser Health and City of New WestminsterCity of New Westminster and New West Farmers MarketThat is Incorrect.*All vendor insurance must include the City of New Westminster AND the New West Farmers Market as additionally insured on their policy. Please confirm you understand.I understand that I must list the City of New Westminster AND the New West Farmers Market as additionally insured on my policy.Correct!*All vendor insurance must include the City of New Westminster AND the New West Farmers Market as additionally insured on their policy. Please confirm you understand.I understand that I must list the City of New Westminster AND the New West Farmers Market as additionally insured on my policy.2/5 To confirm you have read the market guidelines please answer this second skill testing question:*When can you start selling?As soon as you're set up.At 3pm.That is Incorrect.*For pedestrian safety we do not allow vendors to sell to customers before we are open at 3pm. If a customer tries to purchase your product before 3pm, please turn them away and tell them to come back at 3pm. Having customers loitering in the parking lot is a liability to the market and the City of New West. Failure to comply with this rule can lead to your dates being cancelled. Please confirm you understand.I understand that I cannot sell my product before the market opens at 3pm.Correct!*For pedestrian safety we do not allow vendors to sell to customers before we are open at 3pm. If a customer tries to purchase your product before 3pm, please turn them away and tell them to come back at 3pm. Having customers loitering in the parking lot is a liability to the market and the City of New West. Failure to comply with this rule can lead to your dates being cancelled. Please confirm you understand.I understand that I cannot sell my product before the market opens at 3pm.3/5 To confirm you have read the market guidelines please answer this third skill testing question:*How heavy do your tent weights need to be?10lbs/ tent leg20lbs/ tent leg20lbs/ tentThat is incorrect.* As our market tends to get hit with surprise gusts of wind, for the safety of our staff, volunteers, shoppers and vendors, tent weights MUST be at minimum: 20lbs (recommended 40lbs) per tent leg, with a total minimum weight of 80lbs (recommended 160lbs). Please confirm you understand.I understand that I will not be permitted to set-up without four, 20lb+ tent weights.Correct!* As our market tends to get hit with surprise gusts of wind, for the safety of our staff, volunteers, shoppers and vendors, tent weights MUST be at minimum: 20lbs (recommended 40lbs) per tent leg, with a total minimum weight of 80lbs (recommended 160lbs). Please confirm you understand.I understand that I will not be permitted to set-up without four, 20lb+ tent weights.4/5 To confirm you have read the market guidelines please answer this third skill testing question:*How much written notice must vendors give to obtain a full refund for the cancelled market date?6 hours notice24 hours notice48 hours notice72 hours noticeThat is Incorrect.*Vendors must give 72 hours notice to receive a full refund upon cancelling dates, in order to give staff adequate time to fill the stall with another vendor wanting to participate! Please confirm you understand.I understand that I must give 72 hours notice via email to receive a full refund.Correct!*Vendors must give 72 hours notice to receive a full refund upon cancelling dates, in order to give staff adequate time to fill the stall with another vendor wanting to participate! Please confirm you understand.I understand that I must give 72 hours notice via email to receive a full refund.5/5 To confirm you have read the market guidelines please answer this third skill testing question:*Vendors who have not paid their stall fees prior to the market date, will be:charged a $20 late fee surcharge per missed stall paymentasked to pay at the marketThat is incorrect.*Vendors must pay their invoices upon receipt. Vendors who do not pay before the market date are subject to a $20 Late Surcharge and must pay their balance before attending further market dates. Please confirm you understand.I understand that I must pay stall fees prior to the market date and will be charged a $20 late fee surcharge otherwise.Correct!*Vendors must pay their invoices upon receipt. Vendors who do not pay before the market date are subject to a $20 Late Surcharge and must pay their balance before attending further market dates. Please confirm you understand.I understand that I must pay stall fees prior to the market date and will be charged a $20 late fee surcharge otherwise.New Vendor Agreement*By submitting this form, the applicant agrees that the 2024 Market Guidelines have been read and that they understand that noncompliance can lead to a loss of dates or immediate market removal.The applicant also understands that they must have proper insurance, all applicable paperwork, and have paid their application and membership fees ($50 total) to come to market.I confirm I have read and will comply with the Market Guidelines. I understand than noncompliance may result in the loss of market dates and fees.Returning Vendor Agreement*By submitting this form, the applicant agrees that the 2024 Market Guidelines have been read and that they understand that noncompliance can lead to a loss of dates or immediate market removal. They also understand that noncompliance from previous seasons can impact being approved for dates this season (2024).The applicant also understands that they must have proper insurance, all applicable paperwork, and have paid their application and membership fees ($50 total) to come to market.I have read and will comply with the Market Guidelines and I understand than noncompliance may result in the loss of market dates and fees.